HOW OUR VIRTUAL ASSISTANT SERVICE WORKS
ARTEMIS / 03Define the work, meet your proposed assistant, and plan the handover. Agree responsibilities, tool access, and working-hour overlap before support begins.
Start with a 20-minute fit conversation about recurring tasks, priorities, tools, and working hours. We identify a practical starting scope and the decisions that need to stay with your team.
Bring a rough recurring-task list
Know the hours you need covered
Tell us which tools you use
Clarify scope and priorities
Flag tasks a VA should not own
Give you a straight answer
Discuss a dedicated assistant matched to your tasks, tools, schedule, and communication style. Meet the proposed VA and confirm the fit before moving forward.
Confirm your overlap window
Meet your proposed assistant
Review industry and tool fit
Check schedule availability
Revisit the match if needed
Agree on responsibilities, tool permissions, working-hour overlap, and the first recurring tasks. A short walkthrough and written instructions give your assistant a clear starting point.
Grant appropriate tool access
Walk through your workflow
Give feedback on first deliverables
Coordinate the introduction
Document the first tasks
Check the working rhythm
Review a weekly recap of completed work, open tasks, and decisions needed from you. Keep your Artemis contact informed as priorities or the agreed scope change.
Review the weekly recap
Flag changes and feedback early
Keep a named point of contact
Review scope and hours
Adjust the process with you
HUMAN SUPPORT. CLEAR EXPECTATIONS.
Tell us when your team needs support. We agree on working hours and time-zone overlap before kickoff.
What’s done, what’s in progress, and what needs your decision. Shared in your chosen channel.
A named person to speak with when priorities shift or something needs attention.
A FEW THINGS TO KNOW
A dedicated virtual assistant supports recurring work such as inbox and calendar management, client follow-ups, CRM updates, document preparation, and reporting. Artemis helps you define the tasks, approvals, and tools so the role fits your business.
Artemis welcomes businesses worldwide, including Australia, the US, the UK, and Canada. We shape the role around your tasks, tools, and time zone, and confirm the right match and working hours before support begins.
We agree on an overlap window before kickoff and check it against your proposed assistant’s availability. Tell us your time zone and the hours you need covered. Coverage is based on the agreed schedule, rather than around-the-clock availability.
Our focus is property managers and real estate offices, accounting practices, bookkeeping practices, insurance brokers and offices, maintenance coordination, and general admin and operations.
Our assistants are based in the Philippines. We discuss your time zone and preferred working hours during matching, so you have a clear plan for working together.
Bring your current tools to the fit conversation. We discuss the skills needed, confirm the proposed assistant’s fit, and agree on appropriate access. The tools shown on this site are examples to discuss, not a promise that every assistant uses every platform.
Licensed advice, trading, financial recommendations, and other professional decisions stay with your team. Your assistant works within the responsibilities, permissions, and approvals you agree.
Tell us what you are looking for, your preferred support arrangement, and your time zone. Build and submit your brief to Artemis. You can also book a discovery call using our booking link. Preparing a brief does not book a call automatically.
START WITH THE WORK YOU WANT TO HAND OVER
Choose your first few tasks, preferred hours, and time-zone overlap.
Keep a clear brief for your next conversation with Artemis.